ChatRhino

Feature · Shared inbox

A shared inbox your whole team can work

Stop passing one phone around the office. WhatsApp, Instagram, email and the rest arrive in a shared inbox. Assign chats, leave notes and see who is replying.

The ChatRhino inbox with Hiro Tanaka's WhatsApp conversation open: the Northwind Assistant handed a delivery question to the team and the chat is assigned to Tom Becker.

Work together

Built for teams, not one phone

Several people can work the same WhatsApp number at once. Conversations are owned, not fought over.

  • Assign to a person or a team; reassign with a note
  • Private internal notes and @mentions that customers never see
  • Canned responses with variables, searchable with a shortcut
The copilot beside Hiro Tanaka's conversation: Check order status looked up order #3209 in Shopify, shipped via UPS, ready to insert into the reply.

Route

The right conversation to the right person

Routing uses the same shift and presence data as your workforce schedule. A conversation only goes to someone who is online, on shift, not on leave and under their chat limit.

  • Round-robin within a team
  • Maximum concurrent chats per agent
  • Business hours with away messages
  • Escalation rules and SLA timers

Team shifts and attendance

The weekly roster: early, day and late shifts and week-offs for each Northwind teammate.

Context

Shared history across channels

A customer who messages on WhatsApp, then writes an email, then opens your website chat is one contact. Their conversations, orders and notes are in one place.

  • Contact panel with custom fields and tags
  • Conversation summaries written by AI
  • Copilot lookups from your commerce and CRM tools
Conversation details for Hiro Tanaka: status, assignee, department, labels, channel, topic, the AI agent that handled it and its confidence.

The details

Everything you expect from a serious inbox

Views

Mine, unassigned, team, all, snoozed and closed, filtered by channel, tag or status.

Statuses

Open, pending and closed, with auto-close after inactivity that you configure.

Blocked contacts

Block spam senders across channels in one place.

Rich messages

Images, documents, voice notes, buttons and lists where the channel supports them.

Summaries

AI summaries on close or handoff, optionally posted to your CRM or Slack.

Audit trail

Assignments and changes are recorded in the workspace audit log.

FAQ

Questions, answered

Can several people reply from the same WhatsApp number?

Yes. With the WhatsApp Business Platform the number is connected to ChatRhino, and any team member with access can reply from the shared inbox.

How are conversations assigned?

Manually, or automatically by round-robin within a team. Automatic routing only picks people who are online, on shift, not on leave and below their concurrent chat limit.

Can customers see internal notes?

No. Notes and @mentions are internal and are never sent on any channel.

Does the inbox work on mobile?

The web app is responsive and installable as a progressive web app on Android and iOS.